After enrolment

Have you been admitted to the programme of your choice? Congratulations! You have just joined the community of Jagiellonian University students. From now on most of your problems will be dealt with at the student office responsible for your programme, or by the International Students Mobility Office, and you will begin using USOSweb instead of the Online Application System. Time to say goodbye to the Department of Admissions!

To help you in this first encounter with our University, we have compiled a first-year student guide which you can read here online.

The N symbol has been placed next to information applying only to candidates admitted on the basis of rules other than applicable to Polish nationals or for programmes in foreign languages.


Student office and dean's office

Before you became a student, you got used to contacting the Department of Admissions and consulting the OAS for information. You will now be taken care of by the student office of your Faculty or Institute, or the dean's office, depending on the Faculty.

Check contact information of your student office and see the website of your Institute or Faculty: www.erk.uj.edu.pl » study catalogue » study card » "contact" tab

So, if you have a question about:

  • study programme,
  • recognition of previously achieved grades,
  • courses schedule,
  • meetings schedule (part-time programmes),
  • student ID fee or tuition,
  • lost or forgotten USOS password,
  • transfer from another university or programme of study,

please contact your new student office.

USOS—University Study Oriented System

www.usosweb.uj.edu.pl

USOS (University Study Oriented System) is the main online system for all students and doctoral services at the JU. It stores and shows information about students, their courses, grades, and many more. Administrative access to USOS is a privilege of student and dean's offices employees. The Online Application System which you have been using so far is only used in admissions and is not permanently connected with USOS.

You have received USOSweb login details upon enrolment: the password, which was the last password you used in the OAS, and which has to be changed upon signing in for the first time, and your login.

The Department of Admissions does not have authorization to reset your USOS password or to send you a password reminder. If you have lost your password you have to contact your student office.

Enrolment by post. If you have enrolled by post, your student office should email you login details for your USOSweb account as well as the bank account number for the tuition and student ID fees. If you can see the "enrolled" status in you OAS account, but you have not received such message, please contact your new student office.

USOS is used for courses registration, checking your grades and dates of exams. Once you link your courses to a programme, they will appear in your course schedule. USOSweb provides you with a search engine for finding courses and JU academics, as well as fellow students.

You have a problem with Find help here
  • technical issues
  • signing into the USOSweb
  • course registration, linking courses to programmes
  • course registration deadlines
  • USOSweb main page
  • student office/dean's office responsible for your programme of study
  • language courses registration
  • registration for physical education courses

Read also:

USOS—first steps (Polish only)
Signing in support (Polish only)

Tuition and student ID fees

www.dn.uj.edu.pl/studenci/legitymacja-studencka

Upon enrolment, you have received a bank account number, which you will now use for all and any payments associated with this study programme (e.g. fee for retaking a subject, fee for diploma issuance). First of these payments are the tuition and student ID fee.

Candidates admitted to their programme on fee paying basis pay tuition in two instalments to the bank account number included in the agreement on terms of payment for the higher education programme, signed upon enrolment.

Remember that this bank account number differs from the one for the application fee payment.  Details of this new individual account may also be found in the USOSweb in tab "student's section" » "payments". Student ID card may be collected in your student office (or dean's office) in October. 

  • If you already are a JU student and you have a student ID card, you don't have to get a new one.
  • If you have not paid the student ID fee within the given deadline or you have other questions about this document, please consult you student (dean's) office.

What are the features of a student ID card?

  • it confirms your student status,
  • it is a library card, valid at the Jagiellonian Library and at faculty libraries (after you sign up for library services on the basis of rules for JU students),
  • it can be used as a Cracow City Card (Krakowska Karta Miejska), a card for public transport tickets. The first card top-up can be made online or in a ticket machine. More information may be found at www.kkm.krakow.pl or on the website: www.dn.uj.edu.pl/studenci/legitymacja-studencka.

Accomodation

Student dormitories

www.dmws.uj.edu.pl/zakwaterowanie
www.akademiki.cm.uj.edu.pl

There are six student dorms at the JU. Monthly fee for a place in the dorm varies from 340 to 380 PLN. Distance from the permanent place of residence as well as income per family member are the main factors in application review.

  1. Candidates can apply for a place in student dorm after they enrol.
  2. Foreigners who were admitted according to the rules other than applicable to Polish nationals should contact the International Students Mobility Office about dorm places allocation.
You have a problem with Find help here
  • application submission deadlines
  • required documents

Private accommodation

If you do not want to live in a student dorm, you will probably be looking for a room to rent. Do not worry, it is not a difficult task, and the prices can be as low as 400 PLN per month, if you are willing to share a room. You can seek help at the accommodation and employment agency (Biuro Pośrednictwa Mieszkań i Pracy), ran by the "Bratniak" Foundation for JU Students and Alumni (www.biuro.bratniak.krakow.pl).

There are many other websites—Facebook groups, student forums—where you can find dozens of offers published by persons looking for flat mates. 

Health insurance

www.dn.uj.edu.pl/studenci/ubezpieczenia

Each foreigner studying at the JU has to have a health insurance valid for at least the period of the first year of study. If upon enrolment you do not yet possess the insurance, then together with the complete set of documents you should enclose a declaration in which you oblige yourself to submit the insurance certificate to the university unit responsible for enrolment by the end of September.

Types of health insurance:

  • insurance policy obtained in the country of origin or bought in a Polish insurance agency (it should be valid for the full academic year);
  • European Health Insurance Card (EHIC) issued in the country of origin (it should be valid for the full academic year);
  • insurance at the National Health Fund (Narodowy Fundusz Zdrowia—NFZ), available after signing an agreement with the NFZ. International students who do not hold an EHIC card but are of Polish origin and can't certify that, or if they hold a Polish Charter (Karta Polaka), can be insured at the NFZ by the university. Other international students can sign the NFZ agreement individually.

Citizens of the European Union, Iceland, Norway, Switzerland, and Liechtenstein who hold a European Health Insurance Card or insured at the NFZ by the university are covered by the free of charge medical care in institutions which have signed contracts for the medical services supply with the NFZ. EHIC is issued in the country of origin. More information can be found on the Małopolska NFZ website and on the European Committee websites.

Citizens from outside the EU, Iceland, Norway, Switzerland, and Liechtenstein who are insured at the NFZ on the basis of their application are covered by the medical care in institutions which have signed contracts for the medical services supply with the NFZ if they pay their monthly medical contribution. Students of Polish origin may be insured by the university free of charge if they submit a document certifying their Polish origin.

List of institutions which have signed a contract with the NFZ may be found at the regional NFZ division website—www.nfz-krakow.pl.

You might want to consider buying accident insurance (ubezpieczenie NNW). You can get one at the JU Student Governance, where you can also ask for more information about the service. Basic service for one academic year costs about 30 PLN.

Health care services

www.su.krakow.pl

Jagiellonian University students can benefit from health care by registering with the Basic Health Care Clinic (Poradnia Podstawowej Opieki Zdrowotnej) by the University Hospital. The clinic provides basic medical and nursing care on weekdays, between 8 a.m. and 6 p.m., at ul. Śniadeckich 10 and ul. Wielicka 265, as well as home visits, if needed. Basic Health Care Unit services include examination and care of highly qualified medical staff, as well as comprehensive diagnostics in accordance with the National Health Fund's recommendations, covering blood chemistry screen, electrocardiography, radiology, ultrasonography, and other.

The basic health care also ensures medical assistance (by physicians and nurses) between 6 p.m. and 8 a.m., and on weekends and bank holidays in chosen clinics over the Małopolska voivodeship.

More information may be found at www.su.krakow.pl.

Libraries

www.bj.uj.edu.pl

Jagiellonian University student ID card gives you access to the rich collection of the Jagiellonian Library as well as to faculty and institute libraries. You can also access the reading rooms. To sign up for the Jagiellonian Library services, you will need your student ID card and an identification document, and you will be asked to pay 5 PLN.

To find a book or a journal, use the Computer Catalogue of the Jagiellonian University Libraries Collections at chamo.bj.uj.edu.pl/uj/. If the book is available at the Jagiellonian Library, you can request it through the catalogue online (in case of faculty or institute libraries, you will often be able to borrow books on the spot, after filling out a request form). If the book is available, handling the request takes one or two hours. It will wait for you at the collection desk for three working days.

Do not worry if you find library rules complicated or confusing; most study programmes include library training as part of the first-year curriculum, during which an academic from your faculty explains library regulations and rules of conduct in facilities used the most in your field.

Addresses of all libraries can be found here: www.uj.edu.pl/struktura/biblioteki-i-archiwum/wydzialowe.

All JU students have access to online databases of journals and academic publications, to which the Jagiellonian Library is connected. You can use these extremely rich collections, mostly of foreign literature, from any computer connected to the university network or, after logging into the Extranet, from a personal computer at home. Read more: www.bj.uj.edu.pl/zasoby-cyfrowe.

Academic year opening ceremony

The Jagiellonian University academic year opening ceremony is a very important and spectacular event, one of the oldest academic traditions in Poland. Every student should witness it at least once. Traditionally, after the Mass in Academic Church of St Anna, procession of professors exits the Collegium Maius building.   At the Auditorium Maximum, Rector opens the academic year with the knock of rector's sceptres on the table and words: Quod felix, faustum, fortunatumque sit. Newly admitted students listen to the Rector's speech and the opening lecture, which is given by one of exceptional JU fellows and draws from a different research problem each year.

A detailed plan of the ceremony is published on the JU main website at the end of September.

Faculties and institutes often organise their own official academic year opening events or orientation meetings. It is a good idea to check their websites at the end of September as information about such events will be published there.

Classes begin the next day after the opening ceremony. The academic calendar (dates for exam periods, holidays) is available on the website: www.dn.uj.edu.pl/organizacja-roku-akademickiego.

Phones and addresses

Below you can find contact details for university units you will contact as a student:

—university units

University unit Phone and address What can it help you with?
student office / dean's office
  • www.erk.uj.edu.pl » programme catalogue » study programme card » contact
  • website of the institute or department
  • problems with accessing USOS
  • student ID fee or tuition
  • course registration
  • study programme, grades recognition
USOSweb Administrator
  • technical issued with the USOS
Teaching and Student Affairs Support Centre
  • health insurance
  • MOST exchange programme
Jagiellonian Language Centre
  • language courses registration
Sports Centre
  • registration for physical education courses
  • information about Academic Sport Associations
International Students Mobility Office
  • study programme
  • scholarship of the Government of the Republic of Poland
  • ERASMUS+
  • CEEPUS
International Relations Office
  • international exchanges
Disability Support Service
  • support for candidates/students with disabilities
  • scholarships for students with disabilities
Careers Service
  • training and job offers
  • job fairs
  • trainings

—offices

University unit Phone and address What can it help you with?
Office for Foreigners
  • work permit
  • registration of stay
The Bureau for Academic Recognition and International Exchange (BUWiWM)
  • scholarships
  • international exchanges
National Health Fund (NFZ), Małopolska Voivodeship Office in Kraków
  • health insurance
Małopolska Voivodeship Office, Department of Nationals' and Foreigners' Affairs
  • registration of stay
  • work permit
Kraków Municipality Office (Urząd Miasta), Department for Administrative Affairs
  • Vital Records Office (Referat Ewidencji Ludności) appropriate for the district of Kraków www.bip.krakow.pl » Urząd Miasta Krakowa » Struktura UMK » Wydział Spraw Administracyjnych
  • registration of place of residence

Public transportation

You can get around Krakow by buses and trams. Students can buy discounted monthly and semester public transport passes. Bike infrastructure is undergoing development as well. Current timetables and ticket prices may be found at the Kraków Municipal Transport Company (MPK) website.

A lot of classes are organised in buildings in the city centre, close to the Main Square, but several Faculties have their classrooms in their new buildings located on the Campus of the 600th Anniversary of the Jagiellonian University Revival. Check here transport options to the Ruczaj Kampus.

Getting to the JU Campus:

  • Faculties: Management and Social Communication; Mathematics and Computer Science; Physics, Astronomy and Applied Computer Science → 'Norymberska' stop (by Kaufland supermarket),
  • Faculties: Biology and Earth Sciences; Biochemistry, Biophysics and Biotechnology → 'Kampus UJ' stop,
  • Institute of Middle and Far East → 'Ruczaj' stop.

After classes…

Studying means not only attending lectures and classes. A number of robust organisations active at the Jagiellonian University provide numerous opportunities to actively spend your free time, develop your passions, and meet new people outside the classroom.

Student Governance
All students are by default members of the student governance, working for their benefit at every faculty—student governance is guaranteed by the Polish law. Representatives, chosen in free election, speak for all students in front of the University governance, participate in University management, solve problems related to studying, and organise University-wide celebrations as well as intergration events. For more information visit www.samorzad.uj.edu.pl/main/news.

Research circles
There are more than 300 student research circles at the JU. These organisations are the perfect place for students who want to pursue their passions, broaden their horizons, and meet fascinating people, all at the same time. Being part of a research circles provides opportunity to prove yourself as an organizer, forge true, student friendships, and a chance to form relations with potential employers. It is also a chance to take part in projects and conferences, including international events. Ask your fellow students about research circles active at your Institute or Faculty.

Univerisity Sports Association
The University Sports Association is the biggest sports accociation in Poland, nationwide. It was first established here, at the Jagiellonian University, and it has been active ever since—for more than 100 years now. Enrol into one of 40 sections (including football, basketball, volleyball, rowing, horseback riding, tennis, track and field athletics, skiing, climbing) and become of the JU representants at the national and European competitions. Sports achievements can help earning Rector’s scholarship for outstanding students. For more information visit www.azs.uj.edu.pl.

Academic Choir
Jagiellonian University Academic Choir Camerata Jagiellonica was established in 2006. It consists in two parts: male and female choirs. Performances of the choir accompany prominent University events. Choir also performs at national and international festivals and competitions. For more information visit www.chor.uj.edu.pl.

'Słowianki'
The Song and Dance Ensemble of the Jagiellonian University “Słowianki” comprises more than 100 members: dances, choir singers, and musicians. It is one of the best known Polish folk groups. Over the course of its 60 years history, artists have embarken on 111 tournées through 38 countries. For more information visit www.slowianki.uj.edu.pl.

Independent Student Association
Independent Student Association (NZS) is a student organisation uniting JU students. Young, active people, who are aware and in need of systematic and consistent career development are part of the organisation.

All in UJ
A robust student association, which quickly gained popularity due to the variety of events organised with students at heart. For more information visit www.allinu.pl.

'Remedium' theatre
Acting helps improve memory and develop imagination, as well as prepares for public speaking in the future. Join the group to spend time actively and creatively, and also to learn some new skills. More at www.facebook.com/TeatrRemedium.

UJOT FM Radio
UJOT FM offers alternative music and interviews with interesting personalities. The radio is fully build by students. Listen to the radio at www.ujot.fm.

'Przystanek Student' online TV
Thanks to the online TV, you can follow what’s happening at the Jagiellonian University. This can also be a great opportunity to learn the journalism trade. Read more at www.facebook.com/przystanekstudent.

WUJ student magazine
WUJ (Jagiellonian University Events) is a monthly magazine, where all Jagiellonian University students can publish their articles. Each month 5.000 copies are issued throughout the JU campus. You can find the magazine online at www.issuu.com/pismowuj.

Volunteer Club
There are two projects you can volunteer as part of the club: 'Family Angel' and 'Tea time at ZOL'. Club members mainly focus on helping children, seniors, and persons with disabilities. Discover voluntary joy www.wolontariat.uj.edu.pl.

'Rozdroże' Academic Tourism Club
'Rozdroże' club organizes a dozen or so weekend hiking trips, mainly into the Beskids, Tatra Mountains, or Pieniny. This is not all, however: the club also holds training excursions, camps for first-year students, skiing trips, summer river rafting, and boat cruises at Mazury lakes. Fans of extreme sports may join the Alpine Section.

International organisations
Over the time of your studies you can also join various international organisations, whose branches are active part of the JU ecosystem. It is a perfect occassion to form priceless international relationships and develop competencies in the international enviroment, academic and business alike. There are more active organisations at the Jagiellonian University, including Erasmus Student Network, AEGEE (European Students' Forum), European Students' Union, and AIESEC.