Appealing the decision

A candidate who has been served an administrative decision concerning admission or rejection to a study programme has a right to appeal. According to the Article 169, section 8 of the Higher Education Act of 27 July 2005, a decision may only be appealed if there has been a violation of conditions and procedures of the admissions. The appeal has to indicate, in what way Faculty Admissions Board has violated terms of the admissions. As the official language of Poland is Polish, the decision will be issued in Polish and an appeal may only be written in Polish.

The full set of legal regulations regarding admissions at the Jagiellonian University is available on this website at: www.rekrutacja.uj.edu.pl/podstawy-prawne (please note, that these acts are issued in Polish only).

Decision

A decision regarding admission or rejection to a study programme is an administrative act issued by the Faculty Admissions Board, served to the candidate printed by regular mail or online (through ePUAP platform) with a confirmation of receipt. A decision constitues a definite outcome of a qualification procedure, stating whether a candidate has been ultimately admitted or rejected.

Please note: information about the result of the application published in the individual OAS account is not an official, administrative decision. A candidate cannot appeal the information in their account. Only the official, served decision may be appealed.

When can I appeal?

When appealing a decision, please remember about two necessary conditions:

  • the appeal has to be made by no later than 14 days counting from the moment of decision receipt,
  • it has to indicate, in what way the conditions and procedures of the admissions have been violated.

This means that the appeal should not be made too early (before a decision is served), or too late (after the 14 days timeframe has ended) and that it needs to state specifically what are candidate's objections to the course of the admissions procedure.

Please note, that appeal may only be made to object faults of the admission procedures. A candidate cannot be admitted on the basis of an appeal that fails to state such faults.

Appeal is not the appropriate mode for sending applications or requests concerning admission to the University. Admission for studies at the Jagiellonian University is granted on the basis of clearly stated rules that are comprehensively covered on the University websites, and only as a result of the admission procedure (including setting up an account in the Online Application System, registering online, confirming the registration, and after being qualified for admission – enrolling in a given deadline). Regardless of the circumstances, there are no exceptions to these rules and it is not possible to ask for admission based on a written letter, overlooking binding admission regulations.

How do I appeal?

An appeal should be sent (registered letter with a receipt confirmation) or brought to the Department of Admissions (Collegium Novum, room 19). The address is as follows:

Department of Admissions
ul. Gołębia 24
31-007 Kraków

The appeal should be signed by hand by the appealing candidate and include full contact details. It should be addressed to the University Admissions Board (in case of undergraduate (first-cycle) and graduate (long- and second-cycle) programmes) or to Rector (in case of doctoral (third-cycle) programmes). The reasons need to state specific objections to the course of admission procedure. Appeal should be enclosed with a copy of the decision in question.

The appeal forms to download (in Polish only):

PDF DOC

Appeal procedure step by step

  1. Faculty Admissions Board issues an administrative decision regarding admission or rejection to a study programme at the Jagiellonian University.
  2. The admission decision issued by the board is served to the candidate printed (by regular mail) or online (through the ePUAP platofrm), depending on the documents delivery mode chosen upon setting up the candidate's account in the Online Application System.
  3. Candidate confirms decision receipt (by signing the confirmation of receipt in case of serving the decision by regular mail, or by sending back the official proof of receipt (‘Urzędowe Poświadczenie Odbioru') in case of serving the decision through ePUAP).
  4. Should the candidate notice faults in the admission procedures, they have a 14 days timeframe to deliver the appeal in person or send it by mail to the Department of Admissions (a copy of the decision in question enclosed).
  5. The appeal together with the enclosure are then passed by the Department of Admissions to the University Admissions Board (undergraduate and graduate programmes) or Rector (doctoral programmes) for consideration.