Blue 'S' symbolInformation for Polish nationals and foreigners who apply on the basis of the rules for Polish nationals.Admissions: step by step

Admission procedures take place online in the Online Application System (OAS). If you are planning your application to one of our programmes, please read the guide below:

1.  Prepare your application

⇢ Find your programme in the OAS and check the requirements.

Visit  www.erk.uj.edu.pl and find the programme to which you wish to apply in the catalogue (left sidebar). Study programme card includes information about the programme, admission schedule, qualification criteria (list of subjects taken into account in admission for the programme), list of the documents required, fees, and contact info of the university unit responsible for the programme. The sooner you learn what the admission rules are, the more likely you are to succeed.

⇢ Check the admission schedule.

Depending on the type of qualification you hold, deadlines may vary, so it is important to check the schedule early enough. 

2.  Once registration period opens

⇢ Create an OAS account.

The www.erk.uj.edu.pl website is not just a study programme catalogue. It is the platform for application submission and you will use it to control your admission process. Choose "Create an account" link in the upper right corner of the website and proceed accordingly with the instructions on screen. 

⇢ Fill out forms in your account.

Fill out the personal data and education forms. Only after you have confirmed the data in the required forms, you will become able to register for your programme of choice. Remember: it is highly recommended that you provide the university with the correct email address and phone number. This will allow for the admission board to contact you if they have additional information or requests related to your application.

⇢ Register for a programme.

This is the most important step: after you create your account and fill out all required forms, you have to register for a programme. Find your desired programme in the catalogue and click on the orange "Register" button. Follow the instructions on screen.

3.  Admission procedure

⇢ Confirm your registration.

Your application will only be considered by the board if it is confirmed with the application fee. Your transfer has to reach the university by the "Registration and application fee payment" deadline. Please remember that your application fee has to be paid in the currency which you have declared upon registration. Each application fee should be paid to a different bank account number which can be found in the "application fee" tab in your registration card.

⇢ Enter your Matura exam results.

Check carefully if the results entered in the form agree with those printed on your certificate or annex. You should enter all your results from the written part of the exam in the OAS: the system will choose those which give you the best final result! If you don't enter your results, your final result will equal zero.

⇢ Take the entrance exam (if required).

Interviews are only held for candidates for:

  • interfaculty individual studies in the humanities (MISH),
  • BA in management taught in German (consortium of Jagiellonian University and ESB Business School Reutlingen University).

Additionally, interview is mandatory for all holders of foreign secondary qualifications (other than International Baccalaureate or European Baccalaureate) applying for:

  • psychology taught at the Faculty of Philosophy (full- and part-time programmes),
  • clinical analysis and pharmacy (full-time programme) taught at the Faculty of Pharmacy,
  • programmes taught at the Faculty of Health Sciences.

4.  Results

⇢ Check the admission results in the OAS.

On the day specified in the admission schedule as the announcement of the ranking lists you will be notified of the result of your application: look for it in the "my registrations" tab in your account. Full ranking list will be available under the "results" tab in the study programme card in the catalogue.

⇢ Enrol.

Once you are admitted, there is only one, final thing to do left: enrolment. First, go to your OAS account and fill out the "data for enrolment" form. Then, print out your OAS application form from the "required documents" tab and go to the student office indicated on the form, brining with you the form and all documents listed in the "documents required upon enrolment" part. If you cannot do this in person, you may appoint a representative. Remember: if you do not enrol within a given deadline, the Faculty Admission Board will deny your admission.

After the admission process closes, you will be issued an official document (letter of acceptance, called "admission decision") which serves as proof of admittance.

Remember:

  • "Creating an OAS account" is not the same thing as "Registration for a study programme".
  • When entering Matura exam results in the OAS,  DO NOT:
    • enter the results from the oral part of the exam,
    • add oral part results to the written part results,
    • calculate the average of those results,
    • compute your results to subject results (OAS does that for you),
    • divide the results on basic level into half (OAS does that for you, too).
  • Matura exam results are not imported from the National Matura Registry (KReM). The check up we run before the ranking lists are announced may only serve as an indication of possible mistakes you might have made. Remember that all entered results should match your certificate first.
  • It is not possible to enrol again to a programme of which the applicant is already a student (full-time or part-time respectively). The decision on admission to the same programme, taught in the same mode, would be a second decision issued in the same subject matter that the previous decision on admission to the programme, on the basis of which the student is currently enrolled, which is in conflict with the Article 156(1)(3) of the Act of 14 June 1960 Code of Administrative Proceedings (Dz.U. 2013.267 j.t.). Therefore a student who intends to apply again for a programme and mode where they are already enrolled should first be removed from the list of students, in particular as a result of their written resignation, and the procedure should be completed by no later than the date of the "Announcement of ranking list".

Frequently Asked Questions

  • I haven't received an activation link after OAS account creation. Can I register for a programme? »

    After you have created your OAS account, an activation link was sent to your email account. If you have not received it, check the SPAM or OTHER folders in your email account. See if the email address in you OAS account is entered correctly. Even without the activation link your OAS account is fully functional and you can use it. Activation enables us to send you email notifications about new messages appearing in your OAS account. If you don't activate your OAS account, the only consequence is that you won't receive any emails from us.

  • I have retaken the Matura exam. How exactly should I enter my results in the OAS? »

    If you have retaken the Matura exam and you have received an annex to your certificate, remember that your Matura exam year is the year when you have taken the exam for the first time and when you have received your original Matura certificate. In the results form in OAS enter the higher of the results and bring your annex with you for enrolment, together with the original Matura certificate

  • I am missing a result taken into account in admission to a programme I am interested in, does this exclude me from the admission? »
    If you don't have a result from any of the subjects in a group, your result from this group will be 0 (zero) points, but your application may still be considered (provided that having this result if not formally required).
  • I graduated from a secondary school abroad, how will my result be calculated? »

    Please contact the Department of Admissions—we will help you with the results calculation.

  • Where and when will the results be published? »

    Admission results are publicly available and the ranking lists will be published in the OAS: a new tab called "results" will appear in the study programme card and you will be able to see the results of all applicants. Result of your application will also be published in your individual OAS account on the day indicated in the admission schedule. Please await the publication of ranking lists patiently: they will be published on the website on the day specified in the schedule.

  • I was admitted: can I send you my documents by mail, delivery company, or email? »

    We are sorry but no, you can't. Documents sent and not submitted in person will not be accepted by the university. An admitted candidate is obliged to come to the university unit responsible for enrolment in a given time and with a complete set of required documents. Enrolment must be completed in person or by a representative appointed by the candidate for the purpose of procedures of enrolment. Power of attorney form may be found here.

  • Where can I find the OAS application form? I don't see it on the website »
    Your OAS application form will only become available in your account once you are admitted to the programme, and when you fill out the "data for enrolment" form. You will find it in the "required documents" tab in the registration card.
  • I was placed on the waiting list, can I enrol anyway? »
    Unfortunately, you may not enrol yet. If you have been placed on the waiting list, remember to frequently check the information published in your OAS account as you may be admitted in place of persons who fail to enrol within their deadline. Remember: your place on the waiting list will not change, what changes is the place of the last person admitted to the programme.

Do you have more questions?

Check the Frequently Asked Questions page or contact the Department of Admissions at rekrutacja@uj.edu.pl.